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Contract and Tender Specialist

Baku · Finance
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Обязанности

JOB SUMMARY

The resource is responsible for supporting our growing business in the Caspian region (AZ, UZB & KZ) by guaranteeing a 360 support to Leadership and Commercial teams with Contract management and tender management matters. He/she will be supporting the preparation of contracts (payment scheduling and payment terms) and will work seemingly with Legal Department to achieve full contract compliance and execution. He/She will support in both Public and Private tenders in the region ranging from the moment of the scouting of opportunities to the preparation and submission of all required documentation and internal approvals. The resource will be part of the EMC Commercial Finance working with a motivated team to drive business performance on key metrics as DSO, delivering top notch service to system leadership and ensuring an excellent risk management attitude.


RESPONSIBILITIES

Support the Commercial Team in the drawing of proposal letters by:

  • guiding through the different Company tools/functions and providing the correct Company templates
  • reviewing the invoicing scheme, payment terms, interest application and tax compliance (with external support if required)
  • interacting with the other Company departments for the application of the Company policies
  • verifying the absence of any interest conflict
  • ensuring that Client Facing Contractors process is set up when needed


Operate as Tender Specialist by:

  • Monitoring web-sites/trading platforms to identify new biddings/competitions, results of biddings/competitions and distributing the collected information to the commercial team
  • Getting expert analysis of client's bidding documents also managing terms of bids application, terms of documents preparation and bidding process period
  • Interacting with relevant Company departments (i) to get and submit clarification requests and (ii) to get necessary information to compose bids/tender responses
  • Providing document sanitization
  • Organizing for authenticated translations
  • Completing the administrative forms and questionnaires (including verification of possible interest conflicts)
  • Preparing and formalizing complete package of bidding documentation also getting wet or digital signatures as required
  • Submitting documents both for paper and digital tenders

Taking part to the envelope opening

  • Interact with banks for the issue of bid / advance payment / performance bonds
  • Manage Clients’ portal and internal registration procedures
  • Supporting collection of key document (contract or PO or AoA) to allow invoicing to begin


Требования

POSITIONS REQUIREMENTS

Qualifications:

  • Bachelor’s Degree in Law or Finance preferred
  • From 3-5 years of experience in legal/finance/commercial or administrative departments with big contracts/documents flow
  • Analytical mindset and sound knowledge of operations in Azerbaijan, Uzbekistan and Kazakhstan is considered a plus
  • Good knowledge of tender/bidding legislation, ability to act as an expert for internal clients on all matters related to preparation of tender documents

Technical Skills

  • Fluency in English and Russian required. Azerbaijani a strong plus
  • Advanced level experience with MS Office: Word, PowerPoint, Excel, Outlook
  • Excellent communication skills (written and oral)
  • Professional, proactive and organized
  • Flexibility

Условия

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